1. Information about the collection of personal data

(1) Welcome to the web pages of the Port International Group. We very much care about the protection of your personal data. In the following we will inform you about how personal data is collected when you use our website. Personal data is defined as all data that can be related to you personally, e.g. name, address, email addresses, user behaviour. This Privacy Notice applies to the web pages through which it is provided. We may provide different information for our other presences, services and offerings.

(2) The controller, as defined in Art. 4 (7) of the General Data Protection Regulation (GDPR), is

Port International GmbH 

Lippeltstrasse 1, 

20097 Hamburg,
Germany

Email: info@port-international.com

Telephone: +49 (0)40 – 3010000 Fax: +49 (0)40 – 30100067

Our internal data protection officer can be contacted by sending a letter to the aforementioned address, with the addition “Die Betriebliche Datenschutzbeauftragte” (The Data Protection Officer), or by sending an email to datenschutzbeauftragte@port-international.com

Further contact information can be found in the provider identification section of our web pages (“Legal Notice”).

(3) When you contact us by email or by using a contact form, we store the data provided by you (your email address, possibly your name and your telephone number) in order to answer your questions. When the data generated in this context no longer needs to be stored, we will delete it, or, where it must be retained due to statutory retention obligations, we will limit its processing.

(4) If we want to use service providers contracted by us for individual functions of our offering or would like to use your data for advertising purposes, we will inform you in detail about the relevant activities below.

2. Your rights

You have the right to, at any time,

• withdraw any consent you gave to the processing of your personal data or object to the processing of your data;
• request information about the data held about you by the controller;
• demand that inaccurate data about you be rectified;
• demand that data about you which is no longer necessary be deleted;
• demand that the processing of your data be restricted under certain conditions; this may apply, for example, where it is not possible to delete the data, but it must no longer be processed;
• demand that your data be portable; this right specifically applies where you have consented to the processing of your data or where the data must be processed in order to fulfil a contract. The right to data portability does not exist where your data is processed in the context of complying with legal duties.

Please contact the controller if you would like to exercise your rights.

If you believe that the processing of your personal data violates the legal requirements, you can also lodge a complaint with a competent supervisory authority.

In individual cases, the controller may request additional information from you in order to verify your identity and ensure that information is not made available to unauthorised persons.

3. Personal data collected when you visit our website

(1) If you only use the website for informational purposes, i.e. if you do not submit any information to us otherwise, we only collect the personal data that your browser transmits to our server. If you just want to look at our website, we collect the following data which is technically necessary for us to display our website to you and ensure its stability and security (the legal basis for this collection is Art. 6 (1f) GDPR in conjunction with our legitimate interest in providing a functioning and secure website):

–   IP address

–   Date and time of the request

–   Time zone difference compared to Greenwich Mean Time (GMT)

–   Content requested (specific page)

–   Access status / HTTP status code

–   Data volume transmitted in each case

–   Website from which the request originated

–   Browser

–   Operating system and its interface

–   Language and version of the browser software.

(2) Use of cookies:

This website uses cookies and similar technologies. Cookies are small text files that are stored on the user’s end device by the web browser. A cookie usually contains a characteristic string of characters which allows the website to clearly identify the browser if it requests the website again.

Cookies are used to make the website more user friendly, to optimise the features and services of the website, and to be able to provide content to you which is tailored to your specific needs and interests.

The purpose of using technically necessary cookies is to enable users to use the website and the features provided by it and to simplify that use. Some features of this website cannot be offered without using cookies.

The user data collected by technically necessary cookies is not used to create user profiles.

In addition, with your separate consent, cookies may be used to provide external media (e.g. videos and maps), to analyse the use of the website, and for other functions.

You can disable or restrict the use of cookies by making the appropriate changes to the settings of your web browser. Any cookies that are already stored can be deleted at any time. This can also be done automatically. If cookies are disabled for the website, users may no longer be able to fully use all features of the website.

The legal basis for processing personal data using technically necessary cookies is Art. 6 (1f) GDPR; the controller’s legitimate interest consists in providing the features of the website and the information that can be requested from it in a secure, stable and efficient manner. Where the controller uses the feature to fulfil a contractual obligation owed to you, the legal basis is Art. 6 (1b) GDPR.

The legal basis for processing personal data using cookies for analysis purposes and other processing purposes that are not technically necessary is Art. 6 (1a) GDPR where the user has given consent to that processing.

Borlabs

To obtain your consent to the placement of certain cookies on your end device and document this consent as required by data protection law, we use the cookie consent manager “Borlabs Cookie” provided by Borlabs – Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg, in the context of our legal obligation pursuant to Art. 6 (1c) GDPR and therefore also our legitimate interest pursuant to Art. 6 (1f) GDPR. The Borlabs Cookie only places technically necessary cookies (borlabs cookie). When visitors request our website, the following data is transmitted to Borlabs Cookie: Your consent or the withdrawal of your consent to the placement of cookies, a cookie placed by Borlabs Cookie in your browser, the lifetime and version of the cookie, the domain and the path of the WordPress website and the UID. In this context, the UID is a randomly generated ID and not “personal data”. If you wish to withdraw your consent to the placement of certain cookies, you can simply delete the cookie in your browser. When you reenter the website/reload it, you will be asked again to give your consent to the placement of cookies. Detailed information on the data protection provisions of the Borlabs Cookie are available at: https://de.borlabs.io/datenschutz/.

4. Further features and offerings of our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose you usually need to provide additional personal data which we use to provide the applicable service and to which the aforementioned data processing principles apply.

(2) For some of the processing of your data we use external service providers. They were carefully selected and contracted by us, are bound by our instructions and are subject to regular monitoring. We grant access to personal data to external service providers to the extent this access is necessary for the performance of the tasks they carry out for us.

(3) In addition, we may disclose your personal data to third parties if we offer participation in promotions, sweepstakes, the conclusion of contracts or similar services together with partners. We will provide more detailed information to you on this when you provide your personal data or below in the description of the offer.

(4) In cases where our service providers or partners are established in a country outside of the European Economic Area (EEA), we will inform you about the consequences of this fact in the description of the relevant offer.

5. Objection or withdrawal

(1) If you have given your consent to the processing of your data, you can withdraw it at any time. Such a withdrawal affects the permissibility of the processing of your personal data after you have communicated the withdrawal to us.

(2) Where our basis for processing your personal data is a weighing of interests, you can object to the processing. This applies in cases where the processing, in particular, is not necessary for the performance of a contract we have concluded with you, which we set out below in the context of the description of the individual features. When you exercise your right to object to the processing, please state the reasons why we should not process your personal data as we did. If your objection is well founded, we will review the situation and either stop processing the data or adapt the processing, or provide our compelling legitimate grounds for continuing the processing to you. You may object to the processing of your personal data for advertising and data analysis purposes at any time.

6. Usage analysis

Use of Google Analytics

(1) This website uses Google Analytics, a web analysis service provided by Google Ireland Limited (“Google”). Google Analytics uses “cookies” which are text files that are stored on your computer and enable Google to analyse your use of the website. The information generated by the cookie on your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, your IP address is shortened by Google in Member States of the European Union or other countries party to the Agreement on the European Economic Area before that transmission. The full IP address is only transmitted to a Google server in the USA and shortened there in exceptional cases. Google will use this information on behalf of the operator of this website to analyse your use of the website, compile reports on the website activities and provide other services related to the use of the website and the internet to the website operator.

(2) The IP address transmitted by your browser in the context of Google Analytics will not be combined with other Google data.

(3) You can prevent the storage of cookies by choosing the appropriate setting in your browser software; however, we would like to point out that in this case you may not be able to fully use all features of this website. In addition, you can prevent the collection of the data generated by the cookie which relate to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

(4) This website uses Google Analytics with the “_anonymizeIp()” extension. This means that IP addresses are processed in shortened form and it is not possible to connect them to a specific person. Where the data collected about you is related to you personally, this connection is no longer possible as of that moment and the personal data is therefore deleted immediately.

(5) We use Google Analytics to be able to analyse and regularly improve the use of our website. The resulting statistics allow us to improve our offering and design it in a more interesting way for you, as the user. The legal basis for using Google Analytics is Art. 6 (1a) GDPR in conjunction with your consent.

(6) Information regarding the third-party provider: Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of Use: http://www.google.com/analytics/terms/de.html, General information regarding data protection: http://www.google.com/intl/de/analytics/learn/privacy.html and the Privacy Notice: http://www.google.de/intl/de/policies/privacy.

Facebook Pixel

(1) With your consent, in terms of the legal basis described in Art. 6 (1a) GDPR, we use “Facebook pixel” operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or, if you are an EU resident, by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”) for our website.

(2) We use the Facebook pixel in order to only display the Facebook ads placed by us to those Facebook users who also showed an interest in our website, certain products or subjects. In addition, the Facebook pixel is supposed to help us ensure that our ads on Facebook reflect the potential interest of the users and are not perceived as annoying. The Facebook pixel allows us to determine the effectiveness of your Facebook ads and to create statistics on the number of users who visit our website by clicking on an ad.

(3) When one of our web pages is requested, the Facebook pixel is automatically integrated into the page if you have given your consent and a cookie may be placed on the user’s device. If the user is logged into Facebook during this time or if he/she logs in later, the visit to our website is also stored in the user’s Facebook profile. The data collected is anonymised and does not allow us to determine a person’s identity. However, Facebook itself does store and process the data and therefore, through the connection with the respective Facebook profile, Facebook may use the data for advertising or market research purposes. If we need to reconcile the data with Facebook, it is first encrypted within the browser and then sent to Facebook via a secure connection in encrypted form.

(4) The volume and processing of the data are set out in Facebook’s Data Use Policy. The following page also provides basic information on Facebook ads: https://www.facebook.com/policy.php. Further information on Facebook pixel and how it works is also available in Facebook’s Help section: https://www.facebook.com/business/help/651294705016616.

(5) You can object to the collection of data by the Facebook pixel and the use of your data for the purpose of displaying Facebook ads. If you wish to do so, please visit the page provided by Facebook for this purpose and follow the instructions regarding the settings for usage-based advertising: https://www.facebook.com/settings?tab=ads. All settings are independent of the platform, i.e. they are applied on all end devices (e.g. mobile or desktop devices).

7. Newsletter

(1) By giving your consent you can subscribe to our newsletter (where offered) which provides information on our current interesting offers. The services that are advertised are specified in the consent statement.

(2) For the subscription to our newsletter we use the “double opt-in process”. This means that after you have registered for the newsletter, we will send you an email to the email address provided and ask you to confirm that you want us to send you the newsletter. If you do not confirm your registration within 24 hours, your information is blocked and automatically deleted after one month. In addition, we store the IP addresses used and the times of the registration and the confirmation. We use this process to be able to prove your subscription and investigate any potential misuse of your personal data.

(3) The only information you need to provide for receiving the newsletter is your email address. The provision of additional, separately marked data is voluntary and is used to be able to personally address you. Once we have received your confirmation, we will store your email address for the purpose of sending you the newsletter. The related legal basis is Art. 6 (1a) GDPR.

(4) You can withdraw your consent to receiving the newsletter at any time and opt out of the newsletter. You can communicate your withdrawal by clicking on the link provided in each newsletter email or by sending a message using the contact data provided above.

8. Linked content / share functions / maps

Our website contains links to the websites of third parties. The privacy policies and privacy notices of the operators of the linked websites apply. We would like to point out that we are not responsible for the data processing practice used by platforms of third parties over which we have no control.

Our website contains links to our pages on various social media channels. Please note that we are not responsible for the collection, processing or use of personal data by the operator of the respective platform.

YouTube

Our website uses plugins provided by the YouTube website operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. We have embedded our videos in the “enhanced privacy mode” to provide a user friendly display to you. The enhanced privacy mode ensures that cookies are not already placed when our pages are requested. YouTube only stores cookies on your computer and your IP address is only sent to YouTube when you click on a video embedded with YouTube. If you are logged into YouTube, personal data may also be allocated to your user account. We use YouTube based on our interest in presenting our online offerings in an appealing way and in providing appealing multi-media content. This constitutes a legitimate interest within the meaning of Art. 6 (1f) GDPR. Where you give your consent to YouTube features, the legal basis for processing personal data is Art. 6 (1a) GDPR. Further information on how user data is handled is available in YouTube’s Privacy Notice at: https://www.google.de/intl/de/policies/privacy.

Instagram

Our web pages use features provided by the Instagram service. These features are offered by Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. If you are logged into your Instagram account, you can link the content of our web pages to your Instagram profile by clicking on the Instagram button. This allows Instagram to allocate the visit to our web pages to your user account. We would like to point out that we, as the provider of the web pages, are not informed about the content of the data transmitted or its use by Instagram. Where we collect personal data ourselves using features of the Instagram service in individual cases, we do so based on our legitimate interest in providing interesting and appealing content via the social network Instagram, in interacting with users and in tracking and avoiding any cases of misuse; the related legal basis is Art. 6 (1f) GDPR. Information regarding the processing of personal data by Instagram can be found in Instagram’s Privacy Notice: http://instagram.com/about/legal/privacy/

Google Maps

This website uses the map service Google Maps through an API. The service is provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Using the features of Google Maps requires the storage of your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this website has no control over this transmission of data.

The use of Google Maps is based on the interest in an appealing presentation of our online offerings and in making it easy to find the places specified by us on the website. This constitutes a legitimate interest within the meaning of Art. 6 (1f) GDPR. Where consent was requested, data is only processed based on Art. 6 (1a) GDPR; the consent may be withdrawn at any time.

Further information on how user data is handled is available in Google’s Privacy Notice at: https://policies.google.com/privacy?hl=de

9. Storage period

Unless otherwise provided for in the respective specific information, the controller processes personal data in accordance with the statutory regulations for the individual purposes presented here and only for as long as the personal identification of the data subject is necessary for the respective purpose. Afterwards the data is deleted or neutralised/anonymised as required by data protection law.

10. Data protection with respect to applications and in the application process

We process the personal data of applicants for the purpose of conducting the application process. Data may also be processed by automated means. This specifically applies in cases where applicants submit application documents to us electronically, for example by email or using a web form provided on the website. If we enter into an employment agreement with an applicant, the data submitted is stored for the purpose of processing the employment agreement in compliance with the statutory regulations. If we do not enter into an employment agreement with the applicant, the application documents are deleted automatically four months after notifying the applicant of the rejection unless the deletion is precluded by other legitimate interests of the data controller. In this context, “other legitimate interests”, for example, might be the burden of proof in a proceeding based on the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz, AGG). The legal basis for processing the personal data of applicants is Section 26 of the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) in conjunction with Art. 6 (1b), 88 GDPR and, where data is processed to comply with legal requirements, Art. 6 (1c) GDPR and, where the processing is based on the data subject’s consent, Art. 6 (1a) GDPR in conjunction with Section 26 BDSG.